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Material Chemical and Product Compliance

SCIP

EMEA sales & customer support

+44 (0) 1869 255758

US sales & customer support

+1 (800) 450 2403

Email sales & customer support

sales@thecompliancemap.com
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The Challenge

SCIP is Substances of Concern In articles, as such or in complex objects (Products).

The EU Waste Framework Directive 2008/98/EC, requires ECHA (European Chemicals Agency), to maintain a database with information on substances of concern in articles known as the SCIP database.

SCIP information must be submitted by companies supplying articles containing SVHCs on the Candidate List, which are placed on the EU market. This activity may require hundreds or thousands of submissions to be made based on each legal entity registration with ECHA and must be maintained as product BOMs change and the SVHC candidate list is updated over time. Complying with this requirement through manual data aggregation and reporting is untenable, so a comprehensive systematic approach to managing notifications is indispensable.

How we solve it

SCIP notification creation and publication to ECHA is automated using attribute mapping, supplier declarations and the S2S (System to system) ECHA integration.

The Compliance Map CMAP Platform enables users to:

  • Automatically set mandatory attributes such as Article Name, Primary Article Identifier/Identifier Types and Article Categories based on source system data.
  • Flag any gaps in information prior to publishing a notification to ECHA.
  • Group products into single notifications and automatically issue simplified notifications to ECHA for additional legal entities
  • Produce IUCLID formatted files automatically and publish to ECHA through the S2S (system to system) integration where a SCIP Number will be retrieved for easy reporting to customers
SCIP process
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What is the purpose of SCIP

SCIP is intended to provide information on hazardous substances used in products to consumers, waste operators, actors in the supply chain, non-governmental organisations and authorities.

Suppliers of articles and products containing articles, which contain SVHCs (substances of very high concern) above 0.1% weight/weight, must provide SCIP information to ECHA from the 5th January 2021.

The ultimate aim is to:

  • Reduce hazardous substances in waste
  • Encourage substitution of those substances with safer alternatives
  • And contribute to a better circular economy

 

What is the SCIP database?

The SCIP database ensures that information on SVHCs in articles are available throughout the whole lifecycle of articles and materials, including at the waste stage. The database is publicly accessible for querying and download of submission data.

SCIP Compliance – what data is required?

To be compliant with SCIP, there are two mandatory areas of data requirements to consider:

Article data requirements – e.g.

SCIP Field Example
Article Name Name of the article or complex object
Primary Article Identifier EAN; GTIN; GPC; SCIP ID; part number
Article Category TARIC (EU custom code)
Production in the EU Is the article produced or assembled in the EU: Yes/No/No data
Safe use instraction(s) May use “No need to provide safe use information beyond the identification of the Candidate List substance”
Linked articles Identified linked article or complex object (e.g. an article within the complex object)

And Substance data requirements – e.g.

SCIP Field Example
Candidate List Substance Name, EC and CAS number, when available, of the substance on the Candidate List
Concentration range e.g. >10.0% w/w and < 20.0% w/w
Material category e.g. Rubbers and elastomers > Ethylene-propylene-non-conjugated diene rubber (EPDM); Vulcanised
How can Compliance Map help with SCIP Compliance?

Here at Compliance Map, we offer expertise, services and software solutions, to help you create and submit your SCIP notifications by:

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  • Identifying a need for a SCIP notification – The CMAP software automatically rolls-up material content data to flag any article, complex object or product containing an SVHC (above the 0.1% w/w concentration threshold). Multiple legal entities can also be managed within the system to assist in identifying notifications needed for each entity supplying the product.
  • Identifying data gaps – CMAP identifies each item within your BOM that is missing SVHC data and flags records with missing SCIP attributes (such as material and article category).
  • Collecting data – Campaigns can be leveraged to automatically gather any missing data from suppliers, including applicable SCIP numbers, utilizing standard material declaration formats (such as IPC-1752B and IPC-1754) or our our data collection form, to help simplify your notifications. Campaigns are also automated to send reminders and escalations for any non-responsive suppliers and will auto-validate any returned responses.
  • Storing data – Once data is gathered into the CMAP system, it is recorded against your BOM data (mirrored from your PLM) and will roll-up visual indicators to help you keep track of progress. Multiple SCIP attributes may be stored and business rules established to determine which will be used for your SCIP notifications.
  • Submitting notifications Our teams of experts will assist you in registering with ECHA and establishing your provision for S2S integration. The CMAP system automatically creates and submits IUCLID XML notifications to ECHA and records submission references. However, users can choose to download their notifications for manual submissions to the ECHA website, if this is preferred.
  • Generating SCIP declarations for your customers - SCIP data can be communicated, (together with our REACH Article 33 communications), to your customers by generating standard or bespoke declaration templates.

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Get in touch to find out how our SCIP Compliance Software can help you meet your environmental obligations

EMEA: +44 (0) 1869 255758 /
US: +1 (800) 450 2403 /
Email: sales@thecompliancemap.com